Skip to Main Content

Development Assistant II (one or more positions)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Please see Special Instructions for more details.

The information you provide on your application will be used to determine your qualification for this position. Be sure your application reflects all relevant work experience. Applicants must complete all sections of the application. Incomplete applications will not be considered. Please do not add photographs or confidential data (e.g. social security #, birth date, etc.) to your application package. A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Posting Details

Position Information

Link to job brochure:
Classification Title Development Assistant II
Job Category: Classified Staff
Job Open Date: 04/16/2018
Job Close Date:
Initial Screening Date 04/27/2018
Position ID: P0004802
Job Open ID: REQ7130
Position Title: Development Assistant II (one or more positions)
Location 10-Irvine Valley College
Department College/District Foundation (IVC-020-070)
Term: 12 Months/Year
Salary Schedule Link: Classified
Pay Basis: Monthly
Pay Range: 131, Step 1 is $5,049.00 per month.
% of Range: 100%
Hours per week: 40
Work Schedule Monday-Friday 8am-5pm
Receives Benefits: Yes
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

Under direction from the Executive Director of a College Foundation, provides technical support and serves as a member of the development/fund raising team; responsible for the management and integrity of fundraising and constituent data; participates in the development of and implements strategies to build an online community using database and social networking internet tools; carries out strategies to enhance the value and use of the information for all development programs and to increase giving from constituents through print, online, and traditional channels; assists in coordinating and implementing special events and other Foundation related activities; and performs general administrative, secretarial, and clerical assistance duties in support of assigned program area and staff.

Distinguishing Characteristics:

This is the journey level class within the Development Assistant series performing a full range of administrative and technical duties in support of a College Foundation. Employees at this level are distinguished from the Development Assistant I level by the performance of the full range of duties as assigned, working independently, applying well developed general and specific program area knowledge, and exercising judgment and initiative. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Development Assistant II incumbents serve as development team members and provide the full range of user support services. This class is distinguished from the Development Associate class in that the latter is considered the technical expert level with significant expertise in donor database management. Incumbents in the Development Associate position must be able to perform duties with minimal direction, demonstrate leadership in managing and maintaining the database, and work collaboratively with other team members to fulfill the goals and mission of the Foundation. The Development Associate is a highly technical position requiring an individual with a strong knowledge of internet community building and social network marketing.

Representative Duties:

The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Duties and Responsibilities for details.

Knowledge of:

Database structures.
Donor and fundraising database management at a working level.
Application of online social networking and marketing tools.
Principles and techniques of training and communicating with non-technical users.
Principles and techniques used in building and maintaining public relations.
Basic fundraising principles, techniques and ethics.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles, practices, and procedures of business letter writing, report writing, and electronic communication.
Principles and practices used to establish and maintain files and information retrieval systems.
Principles, practices, and procedures of basic fiscal, statistical, and administrative record keeping.
Basic mathematical concepts.
Basic accounting procedures using in handling cash and reconciling accounts.
English usage, grammar, spelling, punctuation, and vocabulary.

Ability to:

Understand the organization and operation of the College Foundation as necessary to assume assigned responsibilities.
Maintain the integrity of a complex database.
Generate and manage effective development reports.
Research, compile, analyze and interpret data.
Work independently in the absence of supervision.
Work independently or in a team environment while working on multiple priorities.
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
Represent the Foundation in a professional manner; respond to requests and inquiries; effectively present information in person or on the telephone.
Enter data at a speed necessary for successful job performance.
Implement and maintain filing systems.
Plan and organize work to meet schedules and changing deadlines.
Adapt to changing technologies and learn functionality of new equipment and systems.
Use correct English grammar, spelling, punctuation, and vocabulary.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone, electronically, or in person.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to two years of college level coursework in business administration, communications, public relations, or a related field.

Experience:

Two years of increasingly responsible administrative experience working with a complex database; experience with Raiser’s Edge and Net Community preferred.

License or Certificate:
Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

Work is performed primarily in a standard office setting. Duties are typically performed indoors at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting and travel to different locations to attend meetings or events; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including extensive use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:

The information you provide on your application will be used to determine your qualification for this position. Be sure your application reflects all relevant work experience. Applicants must complete all sections of the application. Incomplete applications will not be considered.

Please do not add photographs or confidential data (e.g. social security #, birth date, etc.) to your application package.

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Additional Classification Information:
Position Specific Benefits:

Job Duties

Job Duties

Duties and Responsibilities

Perform a full range of administrative and technical duties in support of a College Foundation including managing the Raiser’s Edge fundraising and donor database; implement policies and procedures to assure the accuracy and quality of constituent information; continually work towards improving the quality of and use of information provided by the database; regularly review and cleanse data to ensure integrity.

Duties and Responsibilities

Develop an understanding and maintain current knowledge of Development programs and support them with electronic systems; develop and implement approved strategies and plans for the maintenance, use, and development of the database.

Duties and Responsibilities

Input information accurately and in a timely manner; process, reconcile, and transmit donations and pledges; establish and maintain donor acknowledgement services for timely reporting of gifts and to maintain strong donor relations; build and run queries, analysis reports, exports, mailing lists, and other items needed by team members; provide regular and ad hoc reports to Executive Director and other staff members to analyze and assess program results.

Duties and Responsibilities

Using internet tools, develop and maintain online presence; research appropriate social networking and marketing opportunities; implement approved programs to cultivate and build constituent relations and enhance online giving.

Duties and Responsibilities

Participate in a variety of fundraising activities; assist with the organization and execution of special events; prepare invitations, letters, and other materials appropriate to the event; provide assistance at events; perform follow-up activities, which may include entering and tracking donations and gifts, sending acknowledgement letters, and documenting procedures.

Duties and Responsibilities

Maintain current knowledge of product issues, software improvements, and best practices; in collaboration with District Information Technology and/or the software vendor assist with system upgrades and implementation of new functionality.

Duties and Responsibilities

Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments; make travel arrangements for College Foundation staff; process conference reimbursement and other requests.

Duties and Responsibilities

Collect, research, compile, analyze, verify, summarize, record, and evaluate information; prepare and distribute narrative, statistical, and financial data, recommendations, and alternatives as requested; complete reports; verify and review forms and reports for completeness and conformance with established regulations and procedures.

Duties and Responsibilities

Answer telephones and respond to questions and requests for information; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.

Duties and Responsibilities

Utilize various computer applications and software packages; maintain and generate reports from a database or network system.

Duties and Responsibilities

Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.

Duties and Responsibilities

Perform related duties as required.

Documents Needed for Applying

Required Documents
Optional Documents
  1. Resume / CV
  2. Cover Letter
  3. Other Doc

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you have education/training equivalent to two years of college level coursework in business administration, communications, public relations, or a related field?
    • Yes
    • No
  2. Do you have two years of increasingly responsible administrative experience working with a complex database? (Experience with Raiser's Edge and Net Community preferred)
    • Yes
    • No
  3. Describe your work experience and list the length of time in each job relevant to this position.

    (Open Ended Question)

  4. If selected for an interview, will you be able to provide verification of your education and employment related to this posting?
    • Yes
    • No