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Vice Chancellor of Business Services

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Deadline for Application: THIS RECRUITMENT WILL REMAIN OPEN UNTIL FILLED. For guaranteed consideration, your complete Application (including 9 Professional References listed on the Application), Cover Letter, Resume and Unofficial Transcripts are required to be submitted electronically by the INITIAL SCREENING DATE-December 4, 2017. Applications submitted via facsimile or electronic mail will not be accepted.

Applicant bears the sole responsibility for ensuring that the application is complete and required documents are attached prior to the initial screening date. Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District, and will not be returned, will not be copied, and will be considered for this position only. Any supporting document submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

Posting Details

Position Information

Link to job brochure:
Classification Title Vice Chancellor of Business Services
Job Category: Classified Administrator/Manager
Job Open Date: 10/27/2017
Job Close Date:
Initial Screening Date 12/04/2017
Position ID: P0004587
Job Open ID: REQ6762
Position Title: Vice Chancellor of Business Services
Location 30-District
Department Administrative and Business Services - Administration (Dist-013-000)
Term: 12 Months/Year
Salary Schedule Link: Click here for current Salary Schedules
Pay Basis: Monthly
Pay Range: 27
% of Range: 100%
Hours per week: 40
Work Schedule
Receives Benefits: Yes
Classification Benefits:

The District provides California State Retirement System, and offers a comprehensive package including holidays, sick, vacation, and personal necessity time; and, insurance benefits which include medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, a long-term disability income-protection plan, and a legal plan. All premiums are fully paid by the District.

Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

To serve as the District’s Chief Business Official; plan, develop, organize, coordinate, administer, review and evaluate comprehensive District-wide fiscal services, including budget preparation and administration, financial management, accounting, payroll, auditing. risk management, employee benefits, facilities planning, construction, investments, and capital financing, safety programs, purchasing and warehousing, including contracting, fixed asset inventory control and mail delivery and courier services in support of the District’s Strategic Plan and other goals and objectives.


The ensure timely and accurate submission of all District financial reports, including the annual financial audit and adopted budget; ensure the development, implementation and adherence of Board policies related to business services; ensure compliance with State and federal laws, District policies and collective bargaining agreements; train, supervise and evaluate the performance of assigned personnel and perform other duties and assume other responsibilities as assigned by the Chancellor and Board of Trustees; foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; and lead by example.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.


SUPERVISION RECEIVED AND EXERCISED:
Receives administrative direction from the Chancellor.
Exercises direct supervision over assigned administrative, management, technical and clerical staff.

Distinguishing Characteristics:
Representative Duties:

Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.

Knowledge of:

Budget preparation, management, and control.
Financial management.
Business, facilities, and contracts law.
Business services information systems functions and operations.
Computer systems and software applications related to business services.
District and college organization, operations, policies and objectives.
District policies, operational procedures and guidelines applicable to the administration of a comprehensive public sector business services program.
Employee services such as payroll, benefits, risk management, safety programs, and insurances.
Local economic conditions.
Interpersonal skills including tact, patience and diplomacy.
Negotiation techniques and public sector collective bargaining processes.
Oral and written communication skills.
Principles and practices of business services management and collective bargaining in the public sector.
Principles and practices of community college administration.
Principles and practices of training, supervision and performance evaluation.
Principles of contract administration.
Principles, trends, methods, strategies and procedures pertaining to business services programs.
Progressive discipline procedures and documentation.
Local, State and federal laws, codes and regulations related to business administration of a public education agency, including the California Education Code and the California Government Code.

Ability to:

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Assist in the development, preparation, and administration of real estate related budgets, contracts, policies and procedures.
Assure the preparation, maintenance and retention of personnel files and data.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Develop and administer department budget.
Develop and administer policies and procedures for business services.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
Exercise initiative and work independently with minimum administrative direction.
Interpret, apply and explain complex District policies, legal requirements and negotiated agreements.
Make effective public presentations.
Operate computer and applications software, including database management, spreadsheet, word processing and software related to business services.
Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine.
Participate in negotiating complex ground lease and other real estate related agreements.
Participate in negotiating collective bargaining agreements.
Plan and organize work.
Plan, develop, organize, coordinate, administer, monitor, control and evaluate a wide variety of District business services functions and administrative services, operations, programs and activities.
Plan, organize, direct, administer, review, evaluate assigned business programs and services and formulate program policy recommendations to implement the District’s various strategic plans and other goals and objectives in accordance with local, State, and federal laws.
Prepare and administer budgets for assigned program areas.
Prepare and present reports and recommendations.
Prepare oral and written reports and recommendations.
Provide leadership in assigned business services areas.
Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
Research and analyze complex issues and make recommendations
Select, train, lead, direct, supervise and evaluate the performance of assigned personnel.
Understand student enrollment trends and demographic statistics of the community, as well as trends in academic, vocational, adult and continuous education.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Work cooperatively with Information Technology personnel to develop sound information and reporting systems and procedures related to business services.

Education and Experience Guidelines:

The minimum qualifications for service as an educational administrator, as outlined in Title V Regulation 53420, shall be both of the following: a) Possession of a master’s degree; and b) One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment. Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:

Possession of a master’s degree and one year of formal training, internship or leadership, experience reasonably related to the administrator’s administrative assignment.

Desirable Education:
Earned doctorate degree in business, finance or related field.

Experience:

Five years of increasingly responsible and varied experience in administering and supervising a full range of District-wide business services management programs, such as accounting, budgeting, contracts, property management, land-use development, payroll, facilities planning/management, purchasing, risk management, warehousing and inventory control, in a public sector setting.

Desirable Experience:
Experience in performing work as described above in a California public education environment is highly desirable.

Experience as Chief Financial Officer in a multi-college community college district.

Experience in managing a budget of $100 million or more.

Knowledge of integrated business and human resources systems.

Experience in managing capital construction budgets.

Experience in managing land development projects.

Ability to work effectively in a participatory government environment.

Ability to work effectively within the State mandate for collective bargaining.

Legal acumen and media perception.

Experience in public-private partnerships.

License or Certificate:

Valid California driver’s license.

Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Standard office setting. Typically, duties are performed in an office environment while sitting at a desk or computer workstation. Incumbents are subject to constant contact with others, frequent interruptions, noise from talking or office equipment and demanding legal timelines. At least minimal environmental controls to assure health and comfort; must be able to adapt to changing situations and demanding timelines. Must attend afternoon or evening Board meetings.

Physical Demands:

Incumbents regularly sit for long periods, walk short distances on a regular basis, travel to various locations to attend meetings and conduct work, use hands and fingers to operate an electronic keyboard or other office machines, speak clearly and distinctly to provide information in person or on the telephone; see to read fine print and operate computer; hear and understand voices over telephone and in person to exchange information and make presentations; and lift, carry, and/or move objects weighing up to 10 pounds.

Additional Position Information:
Additional Classification Information:
Position Specific Benefits:

Job Duties

Job Duties

Duties and Responsibilities

Serve as the Chief Business Official of the District and a chief advisor and resource to the Chancellor regarding strategic matters related to district-wide budget development, financial management, property management, fiscal services, facilities planning/management, land development, risk management and safety, purchasing, and contracts and other related matters; develop and recommend policies to the Chancellor and the Board of Trustees for their approval; and serve as a member of the Chancellor’s Executive Council.

Duties and Responsibilities

Under the direction of the Chancellor, assure the preparation of the District’s annual budget; integrate and provide overall leadership in budget and related strategic planning activities; oversee the development of the District-wide Education and Facilities Master Plan process; oversee the economic and physical development of the Advanced Technology and Education Park (ATEP); recommend appropriate modifications to District business plans; ensure that business related complaints are investigated and resolved in a timely and effective manner; compile and analyze related data and prepare and distribute reports as required.

Duties and Responsibilities

Work to gather public-private partnerships for the ATEP site; negotiate and execute agreements with public-private partners. Provide direction and oversight of legal, environmental, partnerships, construction, land use, and all aspects of the development of the ATEP site.

Duties and Responsibilities

Analyze, interpret and monitor the financial condition of the District, ATEP site development, and colleges operations and recommends changes to ensure financial stability and good financial health of the district, as needed; consult with the Chancellor and college presidents to develop financial strategies for the District.

Duties and Responsibilities

Oversee the development of all board policies and administrative regulations; develop and recommend new, revised or modified District policies related to business services for approval by the Board of Trustees; review and evaluate administrative procedures and recommend changes as needed to manage financial and business programs, services, timelines and activities effectively; implement District administrative and operations policies and participate in the formulation of objectives, plans, and strategies.

Duties and Responsibilities

Supervise programs and support services which link expenditures of funds and activities to district-wide goals and objectives; provide leadership and administrative oversight of all aspects of district-wide fiscal and business operations, including budget preparation and administration, financial management, accounting, payroll, risk management, purchasing, warehousing, facilities planning, internal controls, investments and capital financing, ATEP site and public-private partnerships; ensure timely and responsible purchase of all equipment, supplies and properties for the District after receiving proper authorization.

Duties and Responsibilities

Plan, organize, coordinate, administer and evaluate the District’s business services programs and services in compliance with State and federal laws, collective bargaining agreements and established goals and objectives of the District; develop guidelines and processes to facilitate the timely completion and distribution of financial and other business-related records and reports.

Duties and Responsibilities

Participate in collective bargaining negotiations and processes in accordance with policy direction from the Chancellor and the Board of Trustees; advise administration and the Board of Trustees on all matters related to labor and employee relations costs during negotiations; interpret financial provisions of negotiated contracts and ensure that employment-related actions are in conformance with negotiated agreements and applicable laws and regulations.

Duties and Responsibilities

Direct the fiscal implementation and monitoring of provisions of collective bargaining agreements, including the grievance processes; ensure the development and promotion of accurate fiscal practices necessary to maintain positive employer-employee relations and a high level of employee morale related to implementing negotiated agreements.

Duties and Responsibilities

Develop and administer the departmental budget; prepare recommendations and justifications related to proposed expenditures; review and approve expenditures; ensure the maintenance of appropriate records and documentation according to established purchasing policies and procedures.

Duties and Responsibilities

Attend all meetings of the Board of Trustees to represent business services, present information and respond to questions as designated by the Chancellor; attend, participate, and chair committees, task forces and work groups such as District Resources Allocation Committee (chair), Board Policies and Administrative Regulation Council (chair), Basic Aid Allocation Recommendation Committee (Chair), Capital Improvement Committee (chair), and others; coordinate business services functions with human resources, information technology systems and other District functions as required; represent the District on local, State, and national committees, organizations, commissions and meetings as appropriate; serve as primary liaison to the State Chancellor’s Office for district-wide budget, facilities, finance, legal, and other related matters. Lead the ATEP development team to ensure all aspects of the development of the ATEP site are coordinated and facilitated.

Duties and Responsibilities

Communicate with other business services personnel, District and College administrators and support personnel, representatives of State and federal agencies, educational institutions, social service organizations, and others to coordinate programs and activities; actively participate in and support District-wide participatory governance components and activities and other collaborative processes.

Duties and Responsibilities

Direct the preparation and maintenance of business records, files and data as required by State and federal laws and District policies; ensure the development and implementation of appropriate records storage and retention schedules; ensure adequate documentation related to employee selection, promotion, discipline, termination, and other actions; and make periodic financial reports to the Chancellor and Board of Trustees as necessary.

Duties and Responsibilities

Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services; train, guide, supervise, support and evaluate the performance of assigned personnel; delegate and review assignments and projects; establish and monitor timelines and prioritize work; establish clear expectations for effective performance of business services functions; evaluate work products and results; interview, select and recommend hiring of employees; recommend transfers, reassignment, termination and disciplinary action; motivate staff and resolve conflicts within business services; ensure continuous improvement of business services through re-engineering, organizational change management, new technology solutions, assessment of best practices and feedback from internal and external customers to increase productivity and effectiveness.

Duties and Responsibilities

Review, analyze and evaluate pending legislation, legal mandates, regulations and guidelines which may affect the District’s business programs, functions, and activities; anticipate and identify legal issues and counsel administration in the development of strategies for resolution; confer with legal counsel as appropriate; maintain current knowledge of laws, trends, policies, procedures and practices used in business services in a public community college district; develop legislative materials related to budget, finance, facilities planning and other related areas; analyze impact on District; recommend legislative strategies and strategies for reporting, decision-making and presentation purposes as appropriate; review and recommend legislation which could benefit the District and its population/clientele; and maintain liaison with appropriate government agencies and national organizations.

Duties and Responsibilities

As needed, serve as acting Chancellor in the absence of the Chancellor, and may in these circumstances report directly to the Board of Trustees.

Duties and Responsibilities

Perform other related duties as assigned.

Documents Needed for Applying

Required Documents
  1. Resume / CV
  2. Cover Letter
  3. Transcript 1
Optional Documents
  1. Other Doc
  2. Transcript 2
  3. Transcript 3
  4. Foreign Transcript Evaluation 1
  5. License or Certificate

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Have you obtained a master's degree and one year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment?
    • Yes
    • No
  2. Do you have five years of increasingly responsible and varied experience in administering and supervising a full range of District-wide business services management programs, such as accounting, budgeting, contracts, property management, land-use development, payroll, facilities planning/management, purchasing, risk management, warehousing and inventory control, in a public sector setting?
    • Yes
    • No