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Accounting Specialist (One or More Positions)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.


METHOD OF APPLICATION: Complete and submit an application online at login page. INCOMPLETE applications will not be considered.
1. ALL SECTIONS of the application must be completed (do not state “see resume” and do not leave any blanks).

    a. List relevant experience.
    b. Specify assignment details for each job listed.
    c. Provide a minimum of three (3) professional references.
2. Documents to Attach to Application:
    a. Resume (Required)
    b. Cover Letter (Required)

All submitted materials become the property of the South Orange County Community College District and will not be returned, will not be copied, and will be considered for this position only. Applicant bears the sole responsibility for ensuring the application is complete when submitted. Any supporting application materials must reference the job opening ID number.

DEADLINE FOR APPLICATION: THIS RECRUITMENT WILL REMAIN OPEN UNTIL FILLED. For guaranteed consideration, application and required documents must be posted to the position and materials must be received by the specified initial screening date. Applications submitted via fax or email will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE: This position is under the California Public Employees Retirement System (CalPERS). Anyone retired from CalPERS accepting employment with this District will be required to reinstate as an active member of CalPERS. Please contact CalPERS for additional information on reinstatement to an active member. Additionally, any active member of California State Teachers Retirement System (CalSTRS), who accepts employment with this District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Posting Details

Position Information

Link to job brochure:
Classification Title Accounting Specialist
Job Category: Classified Staff
Job Open Date: 08/09/2017
Job Close Date:
Initial Screening Date 08/23/2017
Position ID: P0004073
Job Open ID: 6494
Position Title: Accounting Specialist (One or More Positions)
Location 30-District
Department Fiscal Services (Dist) (Dist-013-064)
Term: 12 Months/Year
Salary Schedule Link: Click here for current Salary Schedules
Pay Basis: Monthly
Pay Range: 127- starting at $4,575 per month
% of Range: 100%
Hours per week: 40
Work Schedule Monday - Friday 8am-5pm
Receives Benefits: Yes
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

Under direction from higher level supervisory or management staff, performs complex technical accounting tasks within an assigned accounting area; establishes, monitors and maintains accurate and current records and reports on assigned activities; ensures compliance with various federal, state and district practices, policies, procedures and regulations; and coordinates and communicates various accounting activities with other district department personnel, private agencies, vendors and students.

Distinguishing Characteristics:

This is the journey level class in the Accounting Specialist series. Employees within this class are distinguished from the Senior Accounting Specialist in that the latter performs the most complex clerical accounting functions at the paraprofessional level requiring principles of accounting and bookkeeping as well as significant directly related and progressive experience. Employees at the Accounting Specialist level are fully aware of the operating procedures and policies of the work unit.

Representative Duties:

The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details.

Knowledge of:

Principles and practices of general accounting and auditing.
Methods and techniques of financial recordkeeping and reporting.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Mathematical principles.
English usage, spelling, grammar, and punctuation. Pertinent federal, state, and local rules, regulations, policies, procedures, and practices.

Ability to:

Perform technical accounting tasks requiring independent judgment and initiative.
Audit, review, analyze and reconcile assigned accounts, ledgers and reports.
Assure compliance with applicable rules, regulations, policies and procedures.
Analyze, determine and recommend an effective and efficient course of action to address a given situation.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Understand and follow oral and written communications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to the completion of the twelfth grade supplemented by specialized training in accounting, finance, business administration or a related field.


Three years of responsible clerical accounting experience.

License or Certificate:
Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:
Additional Classification Information:
Position Specific Benefits:

Job Duties

Job Duties

Duties and Responsibilities

Analyze and audit complex financial data, documents and reports to assure accuracy, completeness and compliance with applicable governmental and district regulations.

Duties and Responsibilities

Interpret policies and procedures; provide recommendations and technical guidance to administrators, deans, staff and students regarding financial and accounting policies; make decisions and recommend new procedures to immediate supervisor regarding financial reporting documents.

Duties and Responsibilities

Respond to requests for information from district/college operating units, governmental agencies, and the public regarding financial and accounting policies; investigate complaints and recommend corrective action for resolution.

Duties and Responsibilities

Perform on-line computer terminal transactions to input, update and maintain financial records, reports and files; research, calculate and process accounting related documents.

Duties and Responsibilities

Maintain student accounts receivable records; make adjustments, corrections and reconciliations; collect and post student fees including payments for returned checks and fines.

Duties and Responsibilities

Coordinate accounting activities with management, Information Resources and the Orange County Department of Education in the development, implementation and maintenance of accounting computer systems.

Duties and Responsibilities

Compile, maintain and reconcile information required in processing “1099” tax forms; interpret information to assure compliance with federal, state and local policies, laws and regulations.

Duties and Responsibilities

Collect, count, and reconcile monies; prepare bank deposits; maintain records of cash transactions and receipts; reconcile receipts and disbursements with appropriate accounting records.

Duties and Responsibilities

Review, reconcile, prepare and maintain a variety of financial records, ledgers and reports; make adjustments as necessary; audit accounts as necessary to ensure proper internal controls; assist auditors in the preparation of annual audit reports ensuring compliance with various state and District policies, rules and regulations.

Duties and Responsibilities

Audit and process applications for payment from vendors, contractors, architects, engineers, students and instructors; ensure that disbursements are in accordance with district and governmental accounting practices and procedures; process and prepare warrants; maintain records of payments and receipts.

Duties and Responsibilities

Perform clerical duties, such as typing and filing as required; operate a variety calculators, copier, check-signing machine and computer equipment.

Duties and Responsibilities

Perform related duties as required.

Documents Needed for Applying

Required Documents
  1. Resume / CV
  2. Cover Letter
Optional Documents
  1. Other Doc

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you obtained education equivalent to the completion of twelfth grade?
    • Yes
    • No
  2. * Have you obtained specialized training in accounting, finance, business administration, or a related field?
    • Yes
    • No
  3. * Does your experience include at least three years of responsible clerical accounting work?
    • Yes
    • No