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Emergency and Business Continuity Manager

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Please see Special Instructions for more details.

NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED”

METHOD OF APPLICATION:

Interested applicants must complete the online application, apply for the position, and attach the specified “REQUIRED” documents.

To be considered, each section on the application must contain the requested information (do not state "SEE RESUME" or leave blank). Included on the application, applicants must provide (on the application) at least three (3) professional references, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources (OHR) may request additional references.

In addition to a full complete application, applicants are required to attach all “REQUIRED” documents. Official transcripts will be required upon offer of employment.

Applicants bear sole responsibility for ensuring that their applications are complete and “REQUIRED” documents are attached prior to the “INITIAL SCREENING DATE.” Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District (SOCCCD), will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

DEADLINE FOR APPLICATION:

This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration, a complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Posting Details

Position Information

Link to job brochure:
Classification Title Emergency and Business Continuity Manager
Job Category: Classified Management
Job Open Date: 08/17/2017
Job Close Date:
Initial Screening Date 09/05/2017
Position ID: P0011236
Job Open ID: 6328
Position Title: Emergency and Business Continuity Manager
Location 20-Saddleback College
Department Administration (SC-034-000)
Term: 12 Months/Year
Salary Schedule Link: Click here for current Salary Schedules
Pay Basis: Monthly
Pay Range: 10 - at $80,388 to $113,172 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)
% of Range: 100%
Hours per week: 40
Work Schedule Monday - Friday
Receives Benefits: Yes
Classification Benefits:
Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

Plan, develop, implement, maintain and perform oversight of the College’s comprehensive Emergency Operations Plan and Emergency Response Training Program, including emergency preparedness, emergency response and business continuity plans and programs; enable the campus to recognize and respond to emergencies effectively; manage incidents and implement a business continuity plan to expediently restore campus to full operation; coordinate and update plans; conduct training and drill activities for a variety of identified responders and response levels including, but not limited to, classroom training, table top drills, functional exercises and full deployment drills.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.


SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the Chief of Police or other designee of the President.

Exercises functional and technical supervision over staff as assigned.

Distinguishing Characteristics:
Representative Duties:

Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.

Knowledge of:

Applicable local, state and federal laws, regulations and rules, including the State Education Code.
Capabilities of computer applications, systems and hardware used in the field of emergency services management.
Community colleges and their function in higher education.
Contract negotiation and compliance.
Correct English usage, grammar, composition, vocabulary, spelling and punctuation.
Critical issues and problems affecting community colleges.
Interpersonal skills including tact, patience, courtesy and diplomacy.
Environmental Protection Agency (EPA) compliance. (Preferred but not required.)
Local newspaper, radio, television and other communications media resources.
Missions, goals and policies of the district, the college and its president.
Objectives and interests of employee, student, and business/industry organizations and community groups impacting the district and its colleges.
Operation of computer, peripherals and software programs, including information systems, database management, spreadsheet, word processing and specialized software.
Organization, functions and inter-relationships of various operating units of the college.
Organizational and time management skills.
Principles of organization and management, including training and supervision.
Principles, procedures, methods and techniques required to establish and maintain positive external and internal relations.
Principles and procedures of business administration.
Solid understanding of emergency operations in a higher education setting.

Ability to:

Anticipate and react independently and promptly to emergency situations; assess emergency conditions, establish priorities and issue appropriate orders/action to trained responders quickly and accurately.
Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Be flexible to changing conditions and needs of the College.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Define problems, collect data, establish facts and draw valid conclusions.
Determine solutions and formulate recommendations.
Develop and evaluate data.
Develop and maintain internal communications programs to keep faculty and staff informed.
Direct staff and colleagues toward successful completion of program goals and objectives.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain effective and cooperative working relationships with others.
Exercise initiative, discretion and critical judgment.
Formulate goals and objectives and expect to be evaluated upon them.
Initiate and manage timely and effective responses to emergency situations on campus.
Interact with District personnel, students and the public in planning and conducting emergency services and activities.
Interface, work and communicate with people of varied backgrounds and at all levels.
Interpret an extensive variety of technical instructions in mathematical or diagram form, and deal with several abstract and concrete variables.
Learn the missions, goals and policies of the District, College and the President.
Maintain the highest level of confidentiality.
Meet schedules and timelines.
Multi-task and delegate assignments to others effectively.
Operate a computer using Microsoft Office, including Excel, Word and Outlook, the Internet and a database accounting system.
Organize existing resources to perform work effectively.
Perform mathematical concepts, probability and statistical inference.
Perform and/or train others in emergency training drills.
Perform work in a motivated, flexible and creative manner.
Plan to meet established and flexible timelines.
Plan, develop, organize, coordinate, implement and evaluate a comprehensive community college emergency services program.
Prepare and present effective speeches and oral and written reports, correspondence and presentations on complex topics related to assignment.
Prepare effective reports, correspondence and presentations.
Read, analyze and interpret the most complex documents.
Recognize critical elements of problems.
Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, patience, diplomacy and courtesy.
Respect lines of communication.
Respond effectively to the most sensitive inquiries or complaints.
Speak and write effectively.
Train, motivate, develop, supervise, direct and evaluate the work of others.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Understand dynamics of developing and implementing the college’s emergency response program and its relationship with City, County and national emergency agencies.
Understand emergency operations in a community college setting.
Understand priorities and meet deadlines.
Work as a team member.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Public or Business Administration, Emergency Management or in a related field. A Master’s degree is desirable but not required.

Experience:

A minimum of three years of increasingly responsible experience in disaster preparedness, emergency management or emergency preparedness, or equivalent combination of education and experience, including demonstrated experience in developing and maintaining standard operating procedures for all levels of emergencies and training staff in those procedures.

License or Certificate:

A valid California driver’s license.

Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Standard office setting. Typically, duties are performed in an office environment while sitting at a desk or computer workstation. Incumbents are subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines. May travel to other areas of the campus and/or the community to attend meetings or events or conduct work during regular, weekend or evening hours. May be required to work in outside weather conditions. At least minimal environmental controls to assure health and comfort.

Physical Demands:

Incumbent regularly sits for long periods and may require rising and sitting repeatedly; walking short distances on a regular basis, traveling to various locations to attend meetings and conduct work; occasionally exposed to wet and/or humid conditions, extreme cold or heat and working near moving mechanical parts; may require climbing stairs and walking indoors or outdoors to various offices on campus; must regularly use hands and fingers to operate an electronic keyboard or other office machines, and is subject to repetitive motions using a computer keyboard. Usually moderate noise level with the distractions of a busy office. Reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; must see to read normal and fine print with the ability to adjust focus and operate computer; hear and understand voices over telephone and in person; and lift, carry, pull, grasp, and/or move objects weighing up to 25 pounds.

Additional Position Information:

NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED”

METHOD OF APPLICATION:

Interested applicants must complete the online application, apply for the position, and attach the specified “REQUIRED” documents.

To be considered, each section on the application must contain the requested information (do not state “SEE RESUME” or leave blank). Included on the application, applicants must provide (on the application) at least three (3) professional references, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources (OHR) may request additional references.

In addition to a full complete application, applicants are required to attach all “REQUIRED” documents. Official transcripts will be required upon offer of employment.

Applicants bear sole responsibility for ensuring that their applications are complete and “REQUIRED” documents are attached prior to the “INITIAL SCREENING DATE.” Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District (SOCCCD), will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

DEADLINE FOR APPLICATION:

This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration, a complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Additional Classification Information:
Position Specific Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Job Duties

Job Duties

Duties and Responsibilities

Plan, develop, implement, oversee, review and evaluate innovative emergency management systems, plans and programs that create broad campus involvement with minimal maintenance; ensure all program components, such as Environmental Health and Safety, SC Police Department’s Emergency Operations Center (EOC), including facilities, equipment, video management/access control systems and supplies, are in place to assure operational readiness and quick activation; provide continuity with EOC planning, training and operations and other campus emergency planning initiatives.

Duties and Responsibilities

Develop innovative emergency training and education requirements and programs for all campus employees and other responders regarding emergency planning, preparedness and response, as well as large campus emergencies, disaster preparedness and timely response; develop skills of EOC responders to manage, coordinate and facilitate all drill and training activities to test and improve readiness of emergency responders.

Duties and Responsibilities

Develop and implement a comprehensive emergency training calendar and schedule for faculty, staff and students.

Duties and Responsibilities

Conduct training and workshops for all college stakeholders, to include parents and community as necessary.

Duties and Responsibilities

Maintain up-to-date emergency management and business continuity plans and materials to include the emergency planning and business continuity website.

Duties and Responsibilities

Lead development of the Community Emergency Response Team (CERT) program modeled after the nation’s Community Emergency Response Team program, including organizing and instructing at the annual training series.

Duties and Responsibilities

Establish, train, and equip Community Emergency Response Teams to assist the SC police department in the event of a large scale emergency; coordinate and ensure approved training for those identified as SC’s emergency responders.

Duties and Responsibilities

Provide leadership and direction to administrators, deans, department managers and supervisors; establish and develop Emergency Management objectives; complete campus emergency communications as directed by the Lieutenant or Chief of Police.

Duties and Responsibilities

Establish, equip, and maintain a College Emergency Operations Center and emergency pods used to store equipment to be utilized in the event of a large scale emergency.

Duties and Responsibilities

Respond to campus emergencies and participate in response and restoration activities as necessary.

Duties and Responsibilities

Update and maintain the college’s Emergency Operations Plan which includes, but is not limited to, crime prevention and investigative policies and procedures for enforcing rules, regulations, emergency preparedness and response; and ensure compliance with all federal, State and local regulations and current best practices.

Duties and Responsibilities

Maintain appropriate relationships with law enforcement emergency preparedness and response agencies and other government entities related to public safety and security of the campus community, such as the Orange County Sheriff’s Department and Orange County Fire Authority.

Duties and Responsibilities

Represent Saddleback College in the Orange County Operating Area (OA) and routinely attend meetings of the Orange County Emergency Managers Organization (OCEMO) to represent Saddleback College and to assist in developing Emergency Management policies and procedures; participate in various internal task forces and committees that relate to emergency management.

Duties and Responsibilities

Lead college administrators and managers in the development of a Business Continuity Plan to systematically restore college services, including instruction, student services, and administrative services, to full operation after an emergency.

Duties and Responsibilities

Work effectively and cooperatively with district services managers to coordinate business continuity plans for all relative district services departments including human resources, business services and information technology.

Duties and Responsibilities

Develop and maintain working relationships with private, military, local, State and federal officials in order to keep up-to-date on current issues facing the emergency management community; collaborate routinely with Emergency Management-identified staff at all SC locations, buildings and medical centers.

Duties and Responsibilities

Perform all job-related and other Police Department duties assigned by supervisor to meet operational requirements of the Saddleback College Police Department; represent the SCPD to college leaders regarding emergency management and provide analysis and information on complex issues to college leadership and to the Chief of Police; and provide briefings on current emergency management activities at various meetings.

Duties and Responsibilities

Assist in coordination of federal and State of California reimbursement claims post-disaster.

Duties and Responsibilities

Perform other related duties as assigned.

Documents Needed for Applying

Required Documents
  1. Resume / CV
Optional Documents
  1. Other Doc
  2. License or Certificate

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you obtained education equivalent to a Bachelor’s degree from an accredited college or university with major course work in Public or Business Administration, Emergency Management or in a related field?
    • Yes
    • No
  2. * Have you obtained a Master's degree from an accredited college or university?
    • Yes
    • No
  3. * Have you acquired a minimum of three years of increasingly responsible experience in disaster preparedness, emergency management or emergency preparedness, or an equivalent combination of education and experience?
    • Yes
    • No
  4. * Does your experience include demonstrated experience in developing and maintaining standard operating procedures for all levels of emergencies and training staff in those procedures?
    • Yes
    • No
  5. * In the space provided below, please list any ICS certificates (e.g. ICS-100, ICS-200, ICS-300, etc.), other FEMA certificates, and/or any other applicable certificates or licenses you possess.

    (Open Ended Question)