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Risk Manager (Substitute)

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Posting Details

Position Information

Link to job brochure:
Classification Title Risk Manager (Substitute)
Job Category: Short-Term Temporary (non-teaching)
Job Open Date: 07/18/2017
Job Close Date:
Initial Screening Date
Position ID: NBU071817
Job Open ID: NBU071817
Position Title: Risk Manager (Substitute)
Location 30-District
Department Risk Management (Dist-013-098)
Term: Short-term
Salary Schedule Link:
Pay Basis: Hourly
Pay Range:
% of Range:
Hours per week: 20-40
Work Schedule Monday - Friday
Receives Benefits: No
Classification Benefits:
Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

This position is open until filled or withdrawn. South Orange County Community College District is seeking a pool of qualified applicants for a short-term, temporary, hourly, substitute, non-bargaining unit position, not to exceed 160 days per Fiscal Year. This advertisement is to create a pool of applications to be used when there is an available opening as a Risk Manager (Substitute). You will be contacted should the hiring department/division be interested in scheduling an interview with you to discuss your qualifications and skills. Please do not call the Human Resources Office regarding the status of your application. The most current status of all applications will be available for you to view on our website.

To plan, organize, coordinate, manage, control and evaluate the functions, programs, services and activities assigned to the Risk Management section of District Business Services, including workers’ compensation, property, and liability; ensure that programs are operating within the appropriate fiscal parameters and remain in compliance with District, local, State and/or federal requirements; report, investigate and coordinate all claims with the District’s third party administrator; prepare and submit accurate reports, as required, according to established timelines; coordinate assigned activities at the District and college levels; and provide highly complex staff assistance to the Executive Director of Business Services.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

Receives general direction from the Vice Chancellor of Business Services and immediate supervision and technical work direction from the Executive Director of Business Services.

Exercises direct supervision over District Workers Compensation and Safety Manager.

Distinguishing Characteristics:
Representative Duties:

Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.

Knowledge of:

Applicable District policies and local, State and federal laws, codes and regulations, including laws regulating public risk management and insurance operations.
Automated system capabilities and limitations, including mainframe and personal computers.
Interpersonal skills including tact, patience and diplomacy.
Modern office practices, procedures, methods, and equipment.
Modern principles and practices of risk management, including loss control, safety and multi-lines claims handling.
Oral and written communication skills, including correct English usage, spelling, grammar, punctuation and composition.
Principles and practices of training, supervision and performance evaluation.
Principles, procedures and practices of budget development and administration.
Principles, procedures and technical aspects of workers’ compensation, and liability claims administration.
Program analysis and revenue forecasting.
Terminology and practices of medical treatment.
Americans with Disabilities Act.
OSHA regulations and requirements.

Ability to:

Analyze and interpret records related to risk management.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Design and install new and improved record keeping systems for areas of assignment.
Develop, implement and manage methods and procedures for areas of assignment.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
Interpret, apply and explain applicable District policies and procedures.
Interpret, apply and explain applicable local, State and federal laws, codes and regulations.
Learn basic insurance bookkeeping practice and procedures.
Learn the District organization, operations and policies.
Operate computer and applications software, including database management, spreadsheet, word processing and software related to area of assignment.
Operate modern office equipment such as computer, printer, calculator, copier and fax.
Organize, coordinate, manage and implement comprehensive risk management programs and services, including insurance and safety.
Participate in forecasting current and future loss control programs and services.
Perform accurately under changing work priorities.
Plan and organize work to meet schedules and timelines.
Prepare and administer budgets for assigned program areas.
Prepare complex and comprehensive financial or statistical data, summaries, statements, reports and analyses.
Prepare oral and written reports and recommendations.
Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
Select, train, lead, direct, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Work independently with minimum direction.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to a bachelor’s degree from an accredited college or university with major course work in business or public administration or a closely related field with an emphasis on insurance, risk management or contract law.

Or an Associate of Arts degree with major course work in insurance, risk management or contract law and an additional two years of directly-related experience as a risk manager in a public agency.


Five years of increasingly responsible professional risk management experience, including two years in a lead or supervisory capacity.

License or Certificate:

A valid California driver’s license. Certification as an Associate in Risk Management (ARM) is desirable.

Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Standard office setting. Typically, duties are performed in an office environment while sitting at a desk or computer terminal. Incumbents are subject to contact with administrators and other personnel, frequent interruptions, noise from talking or office equipment and demanding legal timelines. At least minimal environmental controls to assure health and comfort. Occasionally travels to employees’ work locations or other locations to observe environment or attend meetings.

Physical Demands:

Incumbents regularly sit or stand for long periods of time; walk short distances on a regular basis; travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; bend at the waist; reach over head, above shoulders and diagonally with hands and arms; stoop or kneel or crouch to file; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, push, pull and carry and/or move objects weighing up to 25 pounds.

Additional Position Information:

Employment is contingent upon verification of employment history, DOJ background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the SOCCCD Board of Trustees. It is the employee’s responsibility to pay costs associated with Pre-Employment Live Scan Fingerprinting. The fee is approximately $50. Please note that all NBU positions are paid once per month. The NBU pay period runs from the 15th of one month to the 14th of the next. They are paid the month after on the 10th. Upon successful completion of the Human Resources NBU pre-employment process, NBU employment will be on an “if and as needed” basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. NBU employees are limited to working in a single position in one department/site. NBU employees working as Classified substitutes for vacant positions may be able to serve up to 90 calendar days while the District recruits to fill the position. NBU positions do not offer benefits or pay for holidays or time not worked. Upon hiring, Payroll requires that you present your original Social Security Card for IRS purposes. This requirement is in no way connected to completion of the I-9 form for employment eligibility purposes.

Additional Classification Information:
Position Specific Benefits:

Job Duties

Job Duties

Duties and Responsibilities

Plan, develop, organize, coordinate, manage and evaluate the risk management programs, services, operations and activities of the District.

Duties and Responsibilities

Serve as the District contact person with injured employee(s), hospital and clinic personnel, physicians, employee supervisors and District’s third party administrator to obtain and provide information on the employee’s status and District liability; answer inquiries regarding District insurance programs; act as liaison between student accident insurance carrier and students at Saddleback College, Irvine Valley College and ATEP.

Duties and Responsibilities

Assist the Executive Director of Business Services in forecasting short-range and long-range District costs involved in risk management; assist in preparing multi-year projections analysis for the Vice Chancellor of Business Services, Board of Trustees, District management, and other interested parties.

Duties and Responsibilities

Ensure that all risk management operations and activities of the District are performed according to legal requirements; ensure the timely and accurate processing of payments and depositing of receipts; and ensure the timely and accurate maintenance of all risk management records the District, both colleges and their ancillary organizations, including Associated Student Government (ASG) and Foundation.

Duties and Responsibilities

Assist the Executive Director of Business Services with planning, developing and implementing risk management policies and controls; develop, implement and maintain appropriate methods and procedures to optimize efficient and effective delivery of services related to assigned functions; monitor and evaluate operations and activities and take corrective actions as necessary.

Duties and Responsibilities

Serve on committees, task forces and other work groups as needed; provide technical expertise and guidance regarding areas of responsibility; research, analyze and resolve problems; find solutions and improve operations while keeping an open mind and complying with legal requirements and established procedures.

Duties and Responsibilities

Assist District and College management and staff in developing, preparing, maintaining and reporting records related to risk management; maintain records and files on work related injury cases, liability and property claims; record all communication from physicians and attorneys regarding status of such claims.

Duties and Responsibilities

Communicate with employees, insurance carriers, vendors, representatives of State and federal agencies, social service organizations and others to coordinate programs and activities.

Duties and Responsibilities

Participate in the identification of hazards and any safety issues pertaining to all District sites and facilities to ensure success of the Injury and Illness Prevention Plan and to minimize insurance losses.

Duties and Responsibilities

Appraise workstations for employees needing ergonomic assessment and reasonable accommodations in order to comply with the Americans with Disabilities Act; address and correct ergonomic issues to reduce continuous trauma claims and comply with the Early Return to Work Program.

Duties and Responsibilities

Coordinate and appraise medical claims issues for employees and students; delegate issues to various medical insurance providers and consultants to achieve timely resolution of claims; initiate claims review with insurance carriers to discuss, plan and establish guidelines to settle claims or develop a plan of action to reach timely resolution of open claims.

Duties and Responsibilities

Participate in mandatory settlement conferences, hearings, trails and depositions pertaining to workers compensation claims to encourage a fair settlement for all affected parties.

Duties and Responsibilities

Instruct employees, students and the public on accident reporting and claims procedures; inform District employees about insurance coverage and solutions for insurance problems; coordinate and administer malpractice insurance for physicians working at college health centers.

Duties and Responsibilities

Interpret, understand, apply and explain local, County, State and federal government laws and risk management practices and ensure legal compliance; inform, guide and monitor District and college staff, and vendors regarding legal compliance.

Duties and Responsibilities

Receive and prepare reports of work related injury or illness; determine and authorize appropriate medical treatment; coordinate claims reporting and investigation with District third party administrator; prepare reports and maintain logs as required by the State of California and other governing agencies.

Duties and Responsibilities

Train, guide, supervise, support and evaluate the performance of assigned personnel; delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work; interview, select and recommend hiring of employees; recommend transfers, reassignment, termination and disciplinary action; motivate staff and resolve conflicts within the group.

Duties and Responsibilities

Prepare, administer and monitor annual budgets for area of assignment; prepare recommendations and justifications regarding budget requests; authorize expenditures according to District policies and applicable regulations; and ensure that expenses do not exceed budgeted allocations.

Duties and Responsibilities

Prepare insurance specifications for the purpose of obtaining premium fees and updates on an ongoing basis; and audit insurance premiums and costs to optimize coverage. Participate on SWACC claims and coverage committee as appropriate.

Duties and Responsibilities

Assist in providing information and posting requirements for OSHA files for all sites in the District.

Duties and Responsibilities

Coordinate the preparation and analysis of all insurance claims, student injury incidents, and assist in providing OSHA reports for the purpose of ensuring the timely and accurate presentation of the facts.

Duties and Responsibilities

Assist in the recommendation of changes and updates to the emergency/crisis response plans for the purpose of providing efficient utilization of District financial resources and ensuring the safety of students, staff and the public.

Duties and Responsibilities

Maintain current knowledge of changes, concepts, methods, requirements, regulations and policies for assigned programs, including computer programs and software enhancements.

Duties and Responsibilities

Serve as chairperson of District-wide safety committee; make oral presentations at various gatherings; conduct workshops to provide specialized information regarding risk management; assure the development and dissemination of information related to new or revised automated systems, requirements or regulations affecting assigned areas of fiscal operations and services.

Duties and Responsibilities

Perform other related duties as assigned.

Documents Needed for Applying

Required Documents
  1. Resume / CV
  2. Cover Letter
Optional Documents
  1. Other Doc

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you obtained education equivalent to a bachelor's degree from an accredited college or university with major course work in business or public administration or a closely related field with an emphasis on insurance, risk management or contract law?
    • Yes
    • No
  2. * Have you obtained an Associate of Arts degree with major course work in insurance, risk management or contract law and an additional two years of directly-related experience as a risk manager in a public agency?
    • Yes
    • No
  3. * Have you obtained at least five years of increasingly responsible professional risk management experience?
    • Yes
    • No
  4. * Does your experience include at least two years in a lead or supervisory capacity?
    • Yes
    • No
  5. * Have you obtained at least three years of increasingly responsible professional risk management experience working in or with California Community Colleges?
    • Yes
    • No
  6. * Have you obtained at least five years of experience facilitating workers' compensation claims?
    • Yes
    • No
  7. * Have you obtained at least three years of experience facilitating property and liability claims?
    • Yes
    • No