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Student Equity Program Manager, Categorical - EXTENDED

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Please see Special Instructions for more details.

NOTICE: EMPLOYMENT IN THIS CATEGORICAL FUNDED POSITION IS CONTINGENT UPON THE AVAILABILITY OF CATEGORICAL FUNDS

NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED”

METHOD OF APPLICATION:

Interested applicants must complete the online application, apply for the position, and attach the specified required documents.

To be considered, each section on the application must contain the requested information (do not state "SEE RESUME" or leave blank). Included in the application, applicants must provide (on the application) at least three (3) professional references, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources may request additional references if individuals provided are unavailable.

In addition to a full complete application, applicants are required to attach all “REQUIRED” documents. Official transcripts will be required upon offer of employment.

Applicants bear sole responsibility for ensuring that their application is complete and “REQUIRED” documents are attached prior to the “INITIAL SCREENING DATE.” Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District, will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

DEADLINE FOR APPLICATION:

This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration, a complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Posting Details

Position Information

Link to job brochure:
Classification Title Student Equity Program Manager
Job Category: Classified Management
Job Open Date: 05/03/2017
Job Close Date:
Initial Screening Date 07/25/2017
Position ID: P0010875
Job Open ID: 6210
Position Title: Student Equity Program Manager, Categorical - EXTENDED
Location 20-Saddleback College
Department Administation (SC-061-000)
Term: 12 Months/Year
Salary Schedule Link: Click Here for Current Salary Schedule
Pay Basis: Monthly
Pay Range: 09 - at $74,352 to $104,616 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)
% of Range: 100%
Hours per week: 40
Work Schedule Monday - Friday
Receives Benefits: Yes
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible
employees, which includes medical and dental insurance, a vision-care plan, life
insurance and dependent life coverage, accidental death and dismemberment
coverage, and a long-term disability income-protection plan. All premiums are
fully paid by the District. Mandatory retirement incentive is with California Public
Employees Retirement System (CalPERS).

Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

To plan, develop, organize, coordinate, implement, manage, oversee, review, report and evaluate the services, operations and activities of a college-wide Student Equity Program related to the academic, support services, and social needs of students from culturally and socially diverse backgrounds; ensure the timely development, implementation and promotion of programs, services, events, operations and activities; and coordinate assigned activities with other college programs, support services, other departments and outside agencies.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.


PROGRAM DEFINITION:
The Student Equity Program is a categorically-funded program. It is designed to ensure equal educational opportunities and promote student success for all students, regardless of race, gender, age, disability, or economic circumstances. It will focus on increasing access, course completion, ESL and basic skills completion, degrees, certificates and transfer for all students as measured by success indicators linked to the Student Success Scorecard and the campus-based research identified in the most recent Student Equity Plan. The Student Equity Program Manager will coordinate and manage the Student Equity Program, including related initiatives, services, operations and activities. The position will be eliminated when funding for the position is exhausted.


SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the President’s designee.

Exercises functional and technical supervision over specialists and support staff as assigned.

Distinguishing Characteristics:
Representative Duties:

Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.

Knowledge of:

Applicable District policies and local, State and federal laws, codes and regulations.
Appropriate safety precautions and procedures.
Budget preparation and administration.
California Community College Student Success Act, Student Equity, and Student Success and Support Program guidelines and regulations.
California Education Code, Title 5, Chancellor’s Office administrative procedures, Federal laws and regulations and other legal parameters that affect the policies and practices of the College’s Student Equity Program .
College counseling practices and office operations.
Computer systems and software applications related to area of assignment, including capabilities and limitations.
Correct English usage, composition, grammar, spelling, punctuation and vocabulary.
Current research and best practices in student success and equity.
Development and coordination of a Student Equity Program at a community college.
District and community college organization, operations, policies and objectives.
Effective oral and written communication skills, including correct English usage, grammar, spelling, punctuation and vocabulary.
Evaluation and statistical methodology for preparation of statistical research and reports.
Federal laws and regulations and other legal parameters that affect the policies and practices of student success and equity of the District.
Grant proposal writing and special funding resources.
Information management systems and software as applied to office automation, spreadsheets, and standard accounting procedures.
Interpersonal skills including tact, patience, diplomacy and courtesy.
Marketing, promotion and public relations techniques.
Modern office practices, procedures and equipment.
Operation of computer, peripherals and software programs, including student information systems, database management, spreadsheet, word processing and specialized software.
Oral and written communication skills to include public speaking.
Planning and organizational skills.
Preparation, publication and distribution of informational and promotional materials.
Principles and practices of training, supervision and performance evaluation.
Principles of business administration, management, marketing and record keeping.
Principles of communicating and collaborating effectively with diverse students, faculty, staff and administration.
Program review, student learning outcomes and program evaluation process.

Ability to:

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Assist in equity-related research and evaluation.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with a wide range of administrators, faculty, staff, students and others outside the District.
Coordinate, supervise and use automated systems to maintain records, collect data, and generate reports.
Demonstrate sensitivity to, respect for, and understanding of a diverse population and academic, socioeconomic, cultural, ethnic and disability issues.
Develop, implement, manage, monitor and evaluate the delivery of an effective Student Equity Program.
Draft, edit and submit copy for college publications on the Student Equity Program services.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Envision, develop, and maintain short and long term strategic Student Equity initiatives.
Establish and maintain cooperative and effective working relationships with a wide diversity of students, faculty, staff and community members in an atmosphere of collegial decision-making and demonstrated consensus-building skills.
Interpret, apply and explain applicable federal, State and local laws, rules, regulations, policies and procedures and apply them in a variety of procedural situations.
Lead, manage and train staff, as assigned, in order to accomplish the established goals of the department.
Learn District and State of California regulations, policies and procedures related to assignment.
Maintain current knowledge of assigned community college student services program.
Maintain the security of confidential materials.
Meet schedules and timelines.
Operate a variety of office equipment including a computer terminal.
Operate a vehicle, observing legal and defensive driving practices.
Operate applications software, including database management, spreadsheet, word processing and software related to area of assignment.
Operate office equipment such as computer, printer, and copier.
Plan, organize, coordinate, and evaluate complex program and projects.
Prepare analytical reports, proposals and other written plans for the District, Board of Trustees, Chancellor’s Office and other outside agencies.
Prepare and administer budgets for assigned program areas.
Prepare and present oral and written reports and recommendations.
Prepare effective letters, press releases and promotional materials.
Provide leadership to assigned college on issues related to student equity.
Read, understand, interpret and apply technical information.
Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
Respond to requests and inquiries from the public.
Successfully represent the District by communicating both verbally and in writing to large groups of students, faculty and the public.
Train, lead, direct, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Understand, communicate, and enforce regulations effectively.
Work confidentially with discretion.
Work independently with minimum administrative direction.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:

Completion of a bachelor’s degree from an accredited college or university in a discipline related to the assignment (i.e. Marketing and Public Relations, Social Sciences, Liberal Studies, Psychology, Sociology or Business Administration).

Experience:

At least two years of increasingly responsible experience working in a community college student services program involving student services delivery and accessibility, including at least one year of lead or supervisory experience.

License or Certificate:

Must possess a valid unrestricted California Driver’s License; the use of a personal vehicle for local travel in performance of job duties will be required on an occasional basis.

Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Standard office setting. Duties are typically performed at a counter or desk using a computer; subject to noise from office equipment operation; frequent interruptions and contact with students, staff and the general public. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:

Incumbents regularly sit or stand for long periods, walk short distances on a regular basis, travel to various locations on and off campus to attend meetings and conduct work, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move objects weighing up to 10 pounds.

Additional Position Information:

NOTICE: EMPLOYMENT IN THIS CATEGORICAL FUNDED POSITION IS CONTINGENT UPON THE AVAILABILITY OF CATEGORICAL FUNDS

NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED”

METHOD OF APPLICATION:

Interested applicants must complete the online application, apply for the position, and attach the specified required documents.

To be considered, each section on the application must contain the requested information (do not state “SEE RESUME” or leave blank). Included in the application, applicants must provide (on the application) at least three (3) professional references, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources may request additional references if individuals provided are unavailable.

In addition to a full complete application, applicants are required to attach all “REQUIRED” documents. Official transcripts will be required upon offer of employment.

Applicants bear sole responsibility for ensuring that their application is complete and “REQUIRED” documents are attached prior to the “INITIAL SCREENING DATE.” Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District, will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

DEADLINE FOR APPLICATION:

This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration, a complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Additional Classification Information:
Position Specific Benefits:

The District offers a comprehensive package of insurance benefits to eligible
employees, which includes medical and dental insurance, a vision-care plan, life
insurance and dependent life coverage, accidental death and dismemberment
coverage, and a long-term disability income-protection plan. All premiums are
fully paid by the District. Mandatory retirement incentive is with California Public
Employees Retirement System (CalPERS).

Job Duties

Job Duties

Duties and Responsibilities

Plan, develop, organize, implement, coordinate, manage, oversee, review, report and evaluate the services, operations and activities of the Student Equity Program, in coordination with the Student Success and Support Program and other student support programs and services; develop and implement program objectives, policies and procedures; and assure consistency of goals, objectives, policies and procedures with those of the College and the District; develop work processes that facilitate attainment of established program goals and objectives.

Duties and Responsibilities

Develop, schedule, assign, direct, manage, review, monitor, report and evaluate program operations, day-to-day activities and staff to ensure efficient delivery of services to students; and assure program compliance with State regulations and District policies and procedures.

Duties and Responsibilities

Provide technical information and assistance to students, staff, faculty, administrators and others concerning the Student Equity Program requirements, interpret policies and regulations and determine appropriate courses of action in unusual and complex circumstances.

Duties and Responsibilities

Promote awareness of the College’s matriculation processes; develop Student Equity Program outreach, advertising and marketing plans and materials, including flyers, website, and social media.

Duties and Responsibilities

Schedule and coordinate orientation and assessment sessions and participate in outreach programs; oversee the process for clearing of prerequisites and the evaluation of transfer equivalencies.

Duties and Responsibilities

Train, supervise and evaluate the performance of personnel as assigned; delegate and review assignments and projects; evaluate work products and results, develop appropriate procedures to accommodate student needs for information and assistance; establish and monitor timelines and prioritize work.

Duties and Responsibilities

Develop and recommend Student Equity Program budget, monitor budget to ensure that expenditures and operations remain within established budget limitations; prepare recommendations and justifications regarding budget requests; direct the forecast of additional funding for staffing, equipment, materials, and supplies; implement mid-year budget adjustments; and authorize expenditures according to District policies and applicable regulations; and prepare fiscal reports as directed.

Duties and Responsibilities

Prepare and maintain detailed and comprehensive records and files regarding the assigned program; research and respond to inquiries from federal, State and local agencies; compile and analyze data related to program participation and evaluation; and oversee data collection for accurate MIS reporting; ensure compliance with District policies and procedures and State and federal laws related to assigned program; review and certify the accuracy of data concerning program participation.

Duties and Responsibilities

Coordinate program activities, events and special activities with other student services functions and instructional programs; serve on College and District committees, task forces and other work groups; provide technical expertise concerning the College’s Student Equity Program.

Duties and Responsibilities

Learn and apply emerging technologies and advances to perform duties in an efficient, organized and timely manner.

Duties and Responsibilities

Maintain current knowledge of the regulations, policies and program requirements, including computer hardware and software enhancements; work with Information Technology personnel on a continual basis to assist in improving relevant computer systems; conduct workshops for faculty and staff as needed.

Duties and Responsibilities

Serve as part of the management team in assigned division.

Duties and Responsibilities

Prepare and submit a variety of statistical and narrative reports as needed, such as annual recap data and special reports, proposals, recommendations and other materials as requested; and coordinate and respond to periodic audits.

Duties and Responsibilities

Communicate with instructional and student services program personnel, College and District administrators and support personnel, representatives of State and federal agencies, educational institutions, social service organizations, counselors and others to coordinate programs and activities as needed and provide Student Equity Program information to others.

Duties and Responsibilities

Make oral presentations to students, parents, counselors and professional colleagues at various gatherings regarding the Student Equity Program; conduct workshops to provide specialized information.

Duties and Responsibilities

Perform related duties as assigned.

Documents Needed for Applying

Required Documents
  1. Resume / CV
  2. Cover Letter
  3. Transcript 1
  4. Letter of Recommendation 1
Optional Documents
  1. Other Doc

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you completed a bachelor's degree from an accredited college or university in a discipline related to the assignment (i.e. Marketing and Public Relations, Social Sciences, Liberal Studies, Psychology, Sociology or Business Administration)?
    • Yes
    • No
  2. * Have you acquired at least two years of increasingly responsible experience working in a community college student services program involving student services delivery and accessibility?
    • Yes
    • No
  3. * Does your experience include at least one year of lead or supervisory experience?
    • Yes
    • No