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Development Associate (Substitute)

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Posting Details

Position Information

Link to job brochure:
Classification Title Development Associate (Substitute)
Job Category: Short-Term Temporary (non-teaching)
Job Open Date: 03/27/2017
Job Close Date:
Initial Screening Date
Position ID: NBU032717
Job Open ID: NBU032717
Position Title: Development Associate (Substitute)
Location 20-Saddleback College
Department College Foundation (SC-039-070)
Term: Short-term
Salary Schedule Link: $34.70/hr
Pay Basis: Hourly
Pay Range:
% of Range:
Hours per week: 25-40
Work Schedule TBD - Monday through Friday 8:00 a.m. to 5:00 p.m.
Receives Benefits: No
Classification Benefits:
Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

This position is a short-term, hourly, non-bargaining unit position, not to exceed 160 days per Fiscal Year. You will be contacted should the hiring department/division be interested in scheduling an interview with you to discuss your qualifications and skills. Please do not call the Human Resources Office regarding the status of your application. The most current status of all applications will be available for you to view on our website. This position is open until filled or withdrawn.

Under direction from the Executive Director of a College Foundation responsible for the management and integrity of fundraising and constituent data; using database and social networking internet tools, develops and implements strategies to build an online community; provides expert level technical support and serves as an integral member of the development/fund raising team; identifies, develops and carries out strategies to enhance the value and use of the information for all development programs and to increase giving from constituents through print, online, and traditional channels; assists in coordinating and implementing special events and other Foundation related activities; and provides highly complex staff assistance to the Executive Director.

Distinguishing Characteristics:

The Development Associate is an advanced journey/technical expert level with significant expertise in donor database management. Incumbents in this position must be able to perform duties with minimal direction, demonstrate leadership in managing and maintaining the database, and work collaboratively with other team members to fulfill the goals and mission of the Foundation. The Development Associate is a highly technical position requiring an individual with a strong knowledge of internet community building and social network marketing, and a desire to work in a cause-related nonprofit environment. Incumbents may provide lead direction to development team members who provide user support services.

Representative Duties:

The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details.

Knowledge of:

Principles, techniques, and ethics of professional fundraising.
Advanced donor and fundraising database management.
Advanced application of online social networking and marketing tools.
Principles and techniques of training and communicating with non-technical users.
Principles and techniques used in public relations.
Office procedures, methods, and equipment including computers and applicable software applications.
Principles, practices, and procedures of business letter writing, report writing, and electronic communication.
English usage, grammar, spelling, punctuation, and vocabulary.
District and Foundation organization, operations, policies, and objectives.

Ability to:

Manage and maintain the integrity of a complex database.
Design, generate, and manage effective development reports.
Research, compile, analyze and interpret data.
Work independently or in a team environment while managing multiple priorities.
Represent the Foundation in a professional manner and provide excellent service and support to internal and external customers.
Enter data at a speed necessary for successful job performance.
Train and/or provide work direction to assigned staff and student workers.
Use correct English grammar, spelling, punctuation, and vocabulary.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone, electronically, or in person.
Demonstrate initiative and work with minimal supervision.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, communications, public relations, marketing or a related field.


Two years of increasingly responsible experience managing a donor database; experience with Raiser’s Edge and Net Community preferred. Experience in alumni development, internet marketing, and social network marketing highly desirable.

License or Certificate:
Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

Work is performed primarily in a standard office setting. Duties are typically performed indoors at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting and travel to different locations to attend meetings or events; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including extensive use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:

Employment is contingent upon verification of employment history, DOJ background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the SOCCCD Board of Trustees. It is the employee’s responsibility to pay costs associated with Pre-Employment Live Scan Fingerprinting. The fee is approximately $50. Please note that all NBU positions are paid once per month. The NBU pay period runs from the 15th of one month to the 14th of the next. They are paid the month after on the 10th. Upon successful completion of the Human Resources NBU pre-employment process, NBU employment will be on an “if and as needed” basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. NBU employees are limited to working in a single position in one department/site. NBU employees working as Classified substitutes for vacant positions may be able to serve up to 90 calendar days while the District recruits to fill the position. NBU positions do not offer benefits or pay for holidays or time not worked. Upon hiring, Payroll requires that you present your original Social Security Card for IRS purposes. This requirement is in no way connected to completion of the I-9 form for employment eligibility purposes.

Additional Classification Information:
Position Specific Benefits:

Job Duties

Job Duties

Duties and Responsibilities

Provide technical support for, training of, and management of the Raiser’s Edge fundraising and donor database; develop policies and procedures to assure the accuracy and quality of constituent information ; continually work towards improving the quality of and use of information provided by the database; regularly review and cleanse data to ensure integrity.

Duties and Responsibilities

Develop an understanding and maintain current knowledge of Development programs and take a proactive role to support them with electronic systems; establish strategies and plans for the maintenance, use, and development of the database that will directly benefit users and development programs.

Duties and Responsibilities

Ensure information is input accurately and in a timely manner; process, reconcile, and transmit donations and pledges; establish and maintain donor acknowledgement services for timely reporting on gifts and to maintain strong donor relations; build and run unique queries, analysis reports, exports, mailing lists and other items needed by team members develop; provide regular and ad hoc reports to Executive Director and other staff members to analyze and assess program results.

Duties and Responsibilities

Using internet tools, develop and maintain online presence; research and recommend appropriate social networking and marketing opportunities; design, develop and implement approved programs to cultivate and build constituent relations and enhance online giving.

Duties and Responsibilities

Work closely with colleagues, such as Information Technology and Marketing staff; consult and collaborate with Marketing staff to develop and execute digital and printed collateral materials to support donor relationships with the college, including but not limited to social networking materials such as E-newsletters and email, integrated U.S. mail/email programs for direct donor communication and solicitation that also drives alumni and potential donors to the foundation website; ensure all college and District requirements for internet and print use are met.

Duties and Responsibilities

Participate in a variety of fundraising activities; manage or assist with the organization and execution of special events; design and prepare invitations, letters, and other materials appropriate to the event; provide assistance at events and represent the Foundation to attendees; perform follow-up activities, which may include entering and tracking donations and gifts, sending acknowledgement letters, and documenting procedures.

Duties and Responsibilities

Attend a variety of meetings and functions on campus to promote the work of the Foundation; represent the Foundation to internal and external customers as directed.

Duties and Responsibilities

Develop and maintain good working relationships.

Duties and Responsibilities

Maintain current knowledge of product issues, software improvements and best practices; research and recommend changes and/or enhancements; in collaboration with District Information Technology and/or the software vendor assist with system upgrades and implementation of new functionality.

Duties and Responsibilities

Perform related duties as required.

Documents Needed for Applying

Required Documents
  1. Resume / CV
Optional Documents
  1. Cover Letter
  2. Other Doc

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you obtained education equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, communications, public relations, marketing or a related field?
    • Yes
    • No
  2. * Does your experience include at least two years of increasing responsibility in managing a donor database?
    • Yes
    • No
  3. * Describe your experience working with Raiser's Edge and/or Net Community software programs. (In your responses please indicate your employers name, your job title and your specific job duties and responsibilities.)

    (Open Ended Question)

  4. * Describe your experience working in alumni development, internet marketing and social network marketing. (In your responses please indicate your employers name, your job title and your specific job duties and responsibilities.)

    (Open Ended Question)