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Buyer (Substitute)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

METHOD OF APPLICATION: Complete and submit an application online at http://jobs.socccd.edu login page . Resumes are accepted only with a completed on-line application. Incomplete applications will not be considered. All sections of the application must be completed (do not state “see resume”) and must list relevant experience, three (3) professional references, and details of each job assignment. In addition, resume and cover letter are required. All submitted materials become the property of the South Orange County Community College District, and will not be returned, will not be copied, and will be considered for this position only. Applicant bears the sole responsibility for ensuring that the application is complete when submitted. Any supporting application materials must reference the job opening ID number and may be attached online, faxed to (949) 340-8007, emailed to hrinfodesk@socccd.edu , mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

Deadlines for Applications: Application must be posted to the position and materials must be received by closing date specified. Applications and letters of recommendation received after the closing deadline will not be accepted. Applications submitted via facsimile or electronic mail will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

Posting Details

Position Information

Link to job brochure:
Classification Title Buyer
Job Category: Short-Term Temporary (non-teaching)
Job Open Date: 10/31/0016
Job Close Date:
Initial Screening Date
Position ID: NBU103116
Job Open ID: NBU103116
Position Title: Buyer (Substitute)
Location 30-District
Department Purchasing (Dist) (Dist-013-092)
Term: Short-term
Salary Schedule Link:
Pay Basis: Hourly
Pay Range: $25.80/hr eff 07/01/16
% of Range:
Hours per week: 25-40
Work Schedule TBD Monday - Friday (8 am - 5 pm)
Receives Benefits: No
Classification Benefits:
Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

This position is a short-term, hourly, non-bargaining unit position, not to exceed 160 days per Fiscal Year. You will be contacted should the hiring department/division be interested in scheduling an interview with you to discuss your qualifications and skills. Please do not call the Human Resources Office regarding the status of your application. The most current status of all applications will be available for you to view on our website. This position is open until filled or withdrawn.

Under direction from the Purchasing Supervisor, independently performs a variety of complex technical duties supporting the purchasing of supplies, materials, and services for the District; ensures compliance with all applicable state laws and district policies; coordinates District travel arrangements and the repair of District property; and performs a variety of tasks relative to assigned areas of responsibility. Requires considerable exercise of initiative and independent judgment to perform the full range of complex duties.

Distinguishing Characteristics:

This is the full journey level class within the Buyer series. Employees within this class are distinguished from the Senior Buyer in that the latter serves as a lead worker over lower level buying and purchasing staff in the absence of the Purchasing Supervisor. Employees at the Buyer level are fully aware of the operating procedures and policies of the work unit. Positions in this class series may be filled by advancement from lower level purchasing classifications, or when filled from the outside, require prior experience.

Representative Duties:

The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details.

Knowledge of:

Operations, services, and activities of a comprehensive purchasing program for an educational institution.
Principles, practices, methods and techniques used in purchasing.
Applicable laws, regulations, policies, and procedures governing the purchasing process.
Types of supplies, materials, commodities, and services commonly used in educational institutions.
Principles and methods of negotiations.
Principles, practices, and procedures of inventory and quality control.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles of letter writing and basic report preparation.
Basic principles and practices of accounting.
Principles and procedures of record keeping and filing.
English usage, spelling, grammar, and punctuation.

Ability to:

Evaluate quality and price of products to judge suitability of goods and alternatives offered.
Interpret and apply purchasing policies and applicable state laws and regulations.
Interpret and apply travel procedure requirements.
Analyze, evaluate and modify purchasing methods and procedures.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Maintain accurate records, controls and files.
Plan and organize work to meet changing priorities and deadlines.
Implement and maintain standard filing systems.
Work independently in the absence of supervision.
Understand and carry out oral and written instructions.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:

Equivalent to two years of college level course work in business administration or a related field.

Experience:

Two years of responsible clerical purchasing experience preferably within a public agency.

License or Certificate:
Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

Work is performed primarily in a standard office setting. Subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:

METHOD OF APPLICATION: Complete and submit an application online at http://jobs.socccd.edu login page . Resumes are accepted only with a completed on-line application. Incomplete applications will not be considered. All sections of the application must be completed (do not state “see resume”) and must list relevant experience, three (3) professional references, and details of each job assignment. In addition, resume and cover letter are required. All submitted materials become the property of the South Orange County Community College District, and will not be returned, will not be copied, and will be considered for this position only. Applicant bears the sole responsibility for ensuring that the application is complete when submitted. Any supporting application materials must reference the job opening ID number and may be attached online, faxed to (949) 340-8007, emailed to hrinfodesk@socccd.edu , mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

Deadlines for Applications: Application must be posted to the position and materials must be received by closing date specified. Applications and letters of recommendation received after the closing deadline will not be accepted. Applications submitted via facsimile or electronic mail will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

Additional Classification Information:
Position Specific Benefits:

Employment is contingent upon verification of employment history, DOJ background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the SOCCCD Board of Trustees. It is the employee’s responsibility to pay costs associated with Pre-Employment Live Scan Fingerprinting. The fee is approximately $50. Please note that all NBU positions are paid once per month. The NBU pay period runs from the 15th of one month to the 14th of the next. They are paid the month after on the 10th. Upon successful completion of the Human Resources NBU pre-employment process, NBU employment will be on an “if and as needed” basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. NBU employees are limited to working in a single position in one department/site. NBU employees working as Classified substitutes for vacant positions may be able to serve up to 90 calendar days while the District recruits to fill the position. NBU positions do not offer benefits or pay for holidays or time not worked. Upon hiring, Payroll requires that you present your original Social Security Card for IRS purposes. This requirement is in no way connected to completion of the I-9 form for employment eligibility purposes.

Job Duties

Job Duties

Duties and Responsibilities

Process purchase requisitions and issue purchase orders for a variety of equipment, supplies, materials and services at the most advantageous prices and terms.

Duties and Responsibilities

Review purchase requisitions for accuracy and completeness; ensure proper authorization and supporting documentation; ensure compliance with applicable state laws, rules, regulations, and procedures; order commodities form state approved suppliers and contractors as required by law.

Duties and Responsibilities

Prepare and mail competitive bid packages; receive, open, tabulate, review and analyze bids; recommend acquisition of materials, equipment, services, and supplies; ensure competitiveness of bidding process.

Duties and Responsibilities

Draft specifications for materials, equipment, services and supplies to be obtained; maintain appropriate records on computerized system.

Duties and Responsibilities

Process all printing supply and stationery requisitions; serve as a liaison between printing vendors and the departments in obtaining samples, specifications and proof approval for each individual order.

Duties and Responsibilities

Review contracts and purchase orders; maintain contact and negotiate with vendors; keep informed of market conditions and new products; evaluate vendor performance.

Duties and Responsibilities

Process online internet orders as assigned; order, confirm, and request pre-payment for items to be received in a “Paid in Advance” status to meet departmental deadlines; note special instructions on requisitions and orders so they can be processed in a timely manner; ensure compliance with state laws and district policies.

Duties and Responsibilities

Receive requisition or verbal notification for equipment repair; contact vendor for repairs; schedule appropriate vendor; obtain proper authorization and supporting documentation; reconcile invoice upon completion of repair; forward invoice for payment.

Duties and Responsibilities

Coordinate travel arrangements for personnel; ensure timely payments for conference registration, hotel and airfare; obtain proper authorization and supporting documentation; maintain travel and expenditures log.

Duties and Responsibilities

Prepare purchase orders and other necessary documents related to the purchase of supplies and materials.

Duties and Responsibilities

Confer with department representatives to determine purchasing needs, specifications and area of standardization.

Duties and Responsibilities

Process claims with vendors for damaged materials; monitor invoices for accuracy; obtain credits where appropriate.

Duties and Responsibilities

Compile all maintenance contracts throughout the year; prepare spreadsheet for efficiently contacting vendors for repairs as needed; prepare clear and concise reports.

Duties and Responsibilities

Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices, and payments.

Duties and Responsibilities

Respond to vendor and staff inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

Duties and Responsibilities

As assigned, train other department staff on the use of the purchasing system including purchasing procedures, input of requisitions into the system, and tracking of requisitions and payment dates.

Duties and Responsibilities

Perform related duties as required.

Documents Needed for Applying

Required Documents
  1. Resume / CV
  2. Cover Letter
Optional Documents
  1. Other Doc

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Have you obtained education equivalent to two years of college level course work in business administration or a related field?
    • Yes
    • No
  2. Does your experience include at least two years of clerical purchasing responsibilities?
    • Yes
    • No
  3. Does your experience include working within a public agency?
    • Yes
    • No
  4. Describe your work experience and list the length of time in each job relevant to this position.

    (Open Ended Question)

  5. If selected for an interview, will you be able to provide verification of your education and employment related to this posting?
    • Yes
    • No