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Public Safety Assistant, Part-time (20 Hours/Week) (Two or More Positions)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED”

METHOD OF APPLICATION:

Interested applicants must complete the online application, apply for the position and attach the specified required documents.

To be considered, each section on the application must contain the requested information (do not state "SEE RESUME" or leave blank). Included in the application, applicant must provide on the application at least three (3) Professional References, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources may request additional references if individuals provided are unavailable.

In addition to a full complete application, the applicant is required to attach all “REQUIRED” documents. Official transcripts may be required upon offer of employment.

Applicant bears the sole responsibility for ensuring that the application is complete and required documents are attached prior to the initial screening date. Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District, and will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

DEADLINE FOR APPLICATION:

This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration your complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Posting Details

Position Information

Link to job brochure:
Classification Title Public Safety Assistant
Job Category: Classified Staff
Job Open Date: 12/19/2016
Job Close Date:
Initial Screening Date 01/11/2017
Position ID: P0010421 & P0010422
Job Open ID: 6108
Position Title: Public Safety Assistant, Part-time (20 Hours/Week) (Two or More Positions)
Location 10-Irvine Valley College
Department Administration (IVC-034-000)
Term: 12 Months/Year
Salary Schedule Link: Click Here for Current Salary Schedule
Pay Basis: Monthly
Pay Range: 113 - Starting at $1,571.50 per Month (50% of Full-time)
% of Range: 50%
Hours per week: 20
Work Schedule To Be Determined (TBD)
Receives Benefits: No
Classification Benefits:

The District provides California Public Employees Retirement Systems (CalPERS) retirement, sick leave, personal necessity leave, vacation and holiday benefits for part-time bargaining unit employees.

Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

Under general supervision from the Chief of Police, performs a variety of clerical duties and specialized support for the Campus Police Department at an assigned campus; supports Front Counter operations providing a variety of information and assistance to students, faculty, staff, and the general public relative to assigned area of responsibility; receives incoming calls related to public safety matters from the campus community and the general public; supports the Campus Police Department in field assignments on foot or utilizing vehicles as necessary.

Distinguishing Characteristics:
Representative Duties:

The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details.

Knowledge of:

Basic emergency procedures and proper radio communication procedures and rules.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Basic report preparation.
Principles and practices used to establish and maintain files and information retrieval systems.
Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
Basic mathematical concepts.
Work organization principles and practices.
English usage, grammar, spelling, punctuation, and vocabulary.

Ability to:

Learn and understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.
Learn, understand, interpret, and apply general administrative and office policies and procedures.
Learn geographic features and streets of the campus.
Perform a variety of office support and clerical duties and activities of a general and specialized nature for assigned campus police office.
Receive and appropriately respond to telephone calls for emergency service as needed.
Effectively communicate with and elicit information from the general public.
Operate two-way radio equipment to communicate with police station or other police personnel.
Respond appropriately to the needs, requests and inquiries from students, staff, faculty, or the public; and effectively present information in person or on the telephone.
Remain calm in emergency situations.
Exercise good judgment and maintain confidentiality regarding critical and sensitive information, records and reports.
Use sound judgment in recognizing scope of authority.
Compile and organize data and information.
Maintain filing systems.
Plan and organize assigned work to meet schedules and changing deadlines.
Learn to operate office equipment including computers and Live Scan device.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:

Equivalent to the completion of the twelfth grade.

Experience:

Some customer service experience is desirable.

License or Certificate:

License or Certificate: A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.

Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

Work is performed primarily in a college campus setting. Duties may be performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, staff, and others; or at field assignments such as parking enforcement or traffic control. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting; to sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations for duty assignments or to pick up or deliver materials.Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:

NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED”

METHOD OF APPLICATION:

Interested applicants must complete the online application, apply for the position and attach the specified required documents.

To be considered, each section on the application must contain the requested information (do not state “SEE RESUME” or leave blank). Included in the application, applicant must provide on the application at least three (3) Professional References, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources may request additional references if individuals provided are unavailable.

In addition to a full complete application, the applicant is required to attach all “REQUIRED” documents. Official transcripts may be required upon offer of employment.

Applicant bears the sole responsibility for ensuring that the application is complete and required documents are attached prior to the initial screening date. Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District, and will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

DEADLINE FOR APPLICATION:

This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration your complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Additional Classification Information:
Position Specific Benefits:

The District provides California Public Employees Retirement Systems (CalPERS) retirement, sick leave, personal necessity leave, vacation and holiday benefits for part-time bargaining unit employees.

Job Duties

Job Duties

Duties and Responsibilities

Serve as receptionist for the Campus Police Department at an assigned campus; receive office and telephone callers; provide material and information in response to requests for information related to assigned area of responsibility; convey telephone messages; refer callers to appropriate staff for further assistance as needed.

Duties and Responsibilities

Assist with the issuance of parking permits to students, staff, and special student categories; receipt payment received and balance monies received.

Duties and Responsibilities

Provide assistance to individuals having received citations; provide information for appealing citation; process initial Administrative Reviews from walk-in customers, the citation processing agency, or by mail; log in requests for hearings; enter results; receive, record, and issue receipts for parking citation payments and enter payments into system.

Duties and Responsibilities

Receive and maintain safe storage of campus lost and found items; attempt to contact owner of item; maintain records of items received and claimed.

Duties and Responsibilities

Operate Live Scan fingerprinting device for applicant and general public records checks.

Duties and Responsibilities

Issue parking citations in support of parking enforcement operations; conduct traffic control in support of traffic enforcement operations.

Duties and Responsibilities

Assist with crown management at campus events.

Duties and Responsibilities

Perform student escort services.

Duties and Responsibilities

Assist with Counter Reports, including traffic accident and no lead criminal incident reports.

Duties and Responsibilities

Perform general clerical duties including entering parking permit numbers and other information into computer system and accessing student information as requested/necessary.

Duties and Responsibilities

Utilize various computer applications and software packages; maintain and generate reports from a database or network system.

Duties and Responsibilities

Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.

Duties and Responsibilities

Perform related duties as required.

Documents Needed for Applying

Required Documents
  1. Resume / CV
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you obtained education equivalent to the completion of the twelfth grade?
    • Yes
    • No
  2. * Does your experience include customer service?
    • Yes
    • No